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Advice & Planning

Posh Occasions: Specializing in Nashville Wedding Planning, Day-of Coordination

Thursday, September 1, 2016

The number one tip I give brides is to hire a wedding planner! It's the best decision you will ever make - I did not have one and I really wish I did! Not all venue managers are necessarily wedding planners, so talk it out with your wedding team to make sure you know who is handling what. And if you're in the market for a planner, Ashley of Posh Occasions here in Nashville is a great choice for a wedding planner! She specializes in day-of coordination and will handle all of the details for your big day from the first load-in until the very last person leaves your wedding at the end of the night. Ashley is here to tell us all about her business and give us some insight into why having a planner or day-of coordinator is so important. 

Tell us about your company!

Ashley: Posh Occasions is an event planning company specializing in weddings and social events. We offer planning services from day-of coordination to full service planning.

How long have you been in business?

Ashley: I started Posh Occasions 3 years ago.

How did you get started in weddings?

Ashley: Since graduating from Belmont in 2005, I have had a passion for planning events. Before starting Posh Occasions, I worked with several different companies working weddings and events and knew that it was my calling to be in this field.

What's the philosophy behind your company?

Ashley: Posh Occasions guides couples through the planning process so that their special day reflects their style and personality. Our personalized service and attention to detail make the planning process enjoyable and your vision a reality. Our team is committed to making sure every detail is carefully thought out and fulfilled. When the big day comes, your only job is to savor and enjoy every moment. Our goal is to make sure that every wedding is perfectly POSH.

Tell us more about Day-of Coordination!

Ashley: A Day-of Coordinator is also considered the event manager. They take all of the hard work you have taken planning your special day and put the plan into action. They are typically hired a couple months out and start working with the couple 3-4 weeks before the wedding. Once hired, the day-of coordinator's responsibilities include:

- Offer advice & vendor recommendations
- Create a timeline
- Collect vendor contracts & contact information
- Coordinate rehearsal
- Arrive at the venue the day of the wedding to direct all vendors
- Set up all personal items
- Manage the timing & flow of the event
- Be the point of contact for questions or concerns
- Take care of personal items at the end of the evening

Why should brides hire a day-of coordinator?

Ashley: The main reason to hire a day-of coordinator is so you can simply relax and enjoy your wedding day! You have planned every little detail for your wedding day, you should be able to enjoy everything you have planned for and just take in this special moment. You shouldn't be running around "like a chicken with your head cut off"! You shouldn't have to worry about making sure things are set up correctly, whether a vendor has issues, trying to wrangle up people for pictures, making sure things are cleaned up at the end of the evening, etc. You should be able to cherish every moment of the day. Afterall, you are marrying the love of your life and you should celebrate this special time!

What's the difference between a Venue Coordinator and a Wedding Planner?

Ashley: A venue coordinator is strictly there for the venue. Their duties are to represent the property and to make sure that you are getting what you were promised in the contract. They are there to make sure that the venue is set up to specifications, food is out at the appropriate time, tear down is done properly, etc.. They have boundaries and while they are there to help your day run smoothly, they are not there solely for the bride and groom. There is a chance that the same person that you dealt with will not be the same person that is there on your wedding day.

A wedding planner will be there every step of the way and has the sole responsibility to make sure that the bride and groom's needs are met and that their wedding is everything that they have dreamed of. They will be the liaison to make sure that you are not only getting what the venue's contract states, but also what all of the vendors contracts state.

Your wedding planner will be with you all day, telling you when things will happen throughout the day and night such as pictures, cake cutting, bouquet toss, etc. As a wedding planner, I am there from when the first vendor loads in to when the last vendor loads out. They coordinate with all of the vendors to make sure that things run as seamlessly as possible.

What attracts brides to Posh Occasions?

Ashley: Every girl dreams of their special day and my goal is to make sure that their dreams become reality. My experience, expertise and passion have driven me to be the best and I strive for that with each wedding that I do.

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Thanks for sharing all of your insight with us, Ashley! We appreciate all of the advice!

Find more on Posh Occasions on Instagram, Facebook and on her website here

Photographer: Divine Images
Ceremony Venue: Scarritt Bennett
Reception Venue: The University Club
Florist: Enchanted Florist
Cake: Signature Cakes by Vicki

Posted by Alyssa | Filed under: Helpful Vendor Interviews!, Advice & Planning, 0 comments »

Hannah + Dan’s Elegant, Laid-Back Houston Station Wedding

Friday, August 5, 2016

I love a Houston Station wedding! And it's so fun to see how each and every couple transforms the space to compliment their personalities and personal style. Hannah + Dan's wedding has a Nashville flair with an elegant twist - and Houston Station is the perfect venue for that! With cowboy boot coozies next to sheer draping, Hannah and Dan's personal style melded into one magnificent party! Hannah reveals more behind the scenes info about her Houston Station wedding below...

Hannah + Dan
February 27, 2016
Houston Station
130 Guests
$20,000-$30,000 Budget

Wedding Team

Day of Coordinator | Events Nashville
Photographer | Lane Photography
Photobooth | Let's Booth It
Wedding Gown | Augusta Jones from Elegance by Roya
Bride’s Accessories | BHLDN
Hair/Makeup | Katie Russo Beauty
Save the Dates | Darby Cards
Invitations | Minted
Programs | Design by Bride
Caterer | Bacon & Caviar
Cake Artist | Dulce Desserts
Floral Designer | Abigail Curtis at Import Flowers
Ceremony/Cocktail Hours Musicians | Honeyboy and Boots
Reception Musicians | JD's Music
Rentals | Liberty Party Rental
Lighting + Draping | Southern Sky Event Lighting
Transportation | Shuttle Buses from Matchless Transportation
Guest Accommodations | Courtyard Nashville Downtown, Embassy Suites Nashville, and Hampton Inn Nashville/Vanderbilt
Rehearsal Dinner Location | Merchants on Broadway

How would you describe your style as a couple?

Hannah: We are both a laid back and fun couple. We enjoy grabbing drinks with friends or entertaining at our place. We are also content with staying in and cooking a meal while listening to some music.

Where did you get your wedding inspiration?

Hannah: I got a lot of my inspiration from all kinds of outlets, but mainly Pinterest and A Practical Wedding. Since we were having a winter wedding, I wanted things to feel warm. That's how I chose the color scheme of blush and champagne. We wanted to keep things pretty simple and make sure our budget was going to the right things. Having lavish decorations wasn't important to me, so we went with pretty simple centerpieces at the tables. I also love the idea of being able to reuse something. Our cake holders and the mason jars we used as decorations everywhere were from my grandmother. We also had our wedding party choose their outfits in hopes that they could wear them again.

How did you incorporate that style into your wedding?

Hannah: We really wanted our wedding to feel more like a big party than a wedding. It was the majority of our guests first time in Nashville (Dan's family is from the New Jersey/Connecticut area), so it was important to us to have that laid-back and fun feel you get with Nashville. Our main focus was making sure we had good food, plenty of drinks, and good music to dance to. We let the rest just fall into place. Decoration wise, you don't need much with a venue like Houston Station. I loved the rustic look that Houston Station gives with the exposed brick and wooden beams. It's proximity to downtown was also nice because it allowed guests to continue to celebrate downtown after the reception.

What was your (or your guests’) favorite aspect of your wedding?

Hannah: We got a ton of compliments on the food and to go along with our simple/laid back theme, we went with BBQ from Bacon and Caviar. We also did a buffet instead of a formal sit down. This allowed guests to go back for seconds if they wanted to.
We also got a lot of compliments on the party favors. As our party favors, I had coozies made in the shape of a boot. A lot of our guests had a mission to get boots during their visit to Nashville, so they loved the idea that now their drinks had boots too.

Tell us about your cakes!

Hannah: We had a two tier cake and then did 4 additional 8" cakes to make up a cake buffet. Juanita with Dulce Desserts presented the idea to us as a more economical option than a 3 tier (or more) cake. It ended up being much more fun because of the variable flavors and finish textures.

Where did you splurge?  Where did you save/DIY?

Hannah: While everything seemed like a splurge (this is definitely the most expensive party I've ever thrown), the two last minute things that we ended up going for that we hadn't planned on due to the extra costs were the bar back and Farmtable for the head table. For the bar, we were originally just going to do table and cloth, but last minute decided to splurge on the beautiful wood bar from Liberty.

We saved on flowers and alcohol. For our head table, we used the flowers from my Bridesmaid luncheon that my Aunt Lucy and Aunt Susan hosted for me. For the rest of the tables, we kept the flower arrangements simple with baby's-breath placed in Mason jars that we got from my grandmother. We also used some of the Bridesmaid's bouquets throughout to help with the decorations during the reception.

I loved that you could bring your own alcohol in Houston Station. It allowed us to shop around for the best prices on the different types of alcohol. We got the liquor from Frugal's, the wine from Colonial, and the beer, believe it or not, from Wal-Mart. Frugal's and Colonial would buy back whatever wasn't opened which was nice.

Who were your favorite vendors and what made them exceptional?

Hannah: All of the vendors were fantastic to work with. Everyone was so pleasant and nice that it made the process so easy. The two vendors that just stood out the most were the folks at Houston Station and Lane Photography.

Elizabeth, Sam, and Sarah are a dream team! They were the main ones running the show the day of our wedding and I can't tell you of anything that went wrong. I know my mom sure enjoyed them the month leading up to the wedding. She was probably in contact with them every other day and they were so good at helping her.

The whole process of working with Scott and Kristin at Lane Photography has been awesome. We first met them at our engagement session, and I felt like we were laughing the whole time. Scott is really good at getting you to relax and feel comfortable. He's also got an incredible talent. I absolutely loved the action shots he got during the reception.


Now that the wedding day is over, is there anything about your planning process you feel you could have done differently?

Hannah: Absolutely not! That was one of the best days of our lives. I was on cloud nine for like a whole month after our wedding. While we definitely had some stressful moments during the planning period (especially planning it from DC), it was all totally worth it.

In one sentence, what words of advice do you have for couples in the midst of their planning?

Hannah: Don't let yourself get stressed out in the small unnecessary details. In the end, everyone that attends is there to support you and celebrate this huge chapter in your life!

Thanks to Hannah and Lane Photography for sharing these beautiful photos! Happy Friday!

Posted by Alyssa | Filed under: Advice & Planning, Real Nashville Brides, Wedding Venues and Locations, Wedding Style - Rustic, Farm , 0 comments »

Ashley + Ryan’s Downtown Nashville Engagement Session by Mandy Owens Photography

Wednesday, August 3, 2016

Today's engagement shoot post by Mandy Owens Photography is a special one. Ashley and Ryan were married two years ago and they're beautiful downtown Nashville engagement photos truly stand the test of time. We've not only asked Ashley to share her engagemnt session, but asked her to give us some wedding planning advice. You'll hear all the dos and don'ts from a real bride. Plus, you'll get to learn about her sweet engagement story (involving her maltese!). 

How did you get engaged?  Tell us about your proposal.

Ashley: Ryan proposed to me with the assistance of my maltese, Copper. I walked into the backyard and he had taken Copper to get a new collar with the words, "will you marry me" engraved on the tag. It was the sweetest proposal because he incorporated my sweet dog into the moment. Of course I said, "yes!".

How many guests attended your wedding? Where did it take place?

Ashley: We had around 200-250 people in attendance. We got married at  Sweet Seasons Event Barn in Valley Head, Alabama. Sweet Seasons is a sheep farm and they have weddings in the field, with the sheep in the background!

What style were you going for in your engagement photos?

Ashley: Our style was city chic with country charm. I went to college at Belmont University in Nashville, TN and the city holds such a special place in my heart. Nashville has so many hidden gems for great pictures and it was so much fun running around Nashville to capture our engagement! We had our pics made in front of the Johnny Cash walk, in various spots downtown and then of course in downtown Franklin for sweet tea and IveyCake! Nashville is really important to both of us and we are so thankful our pictures showcase our love for Music City.

What was it like working with your photographer?

Ashley: Working with Mandy was like working with an old friend. She treated you as if she had known you forever and made you feel completely comfortable in front of her lens. She spent so much time working on the perfect spots for us to shoot and just made our day so much fun.

What advice would you give readers who are engaged?

Ashley: My advice would be to slow down and enjoy the moment. The wedding planning is a lot of fun but it is also stressful and it's important to take time for you and your soon to be husband.

Is there anything else you'd like to share with ABG readers?

Ashley: Have fun with wedding planning and remember to not stress the small stuff! At the end of the (wedding) day, you are completely surrounded by people you love and who love you and you are walking down the aisle to your best friend. If there is anything that would be most important to me, it would be choosing a photographer. I would have nobody but Mandy Owens at our wedding!

Thank you for sharing this beautiful session, Mandy!

All photos by Mandy Owens Photography.

Posted by Alyssa | Filed under: Advice & Planning, Engagements & Proposals, Photography, 0 comments »

How To Plan a Nashville Destination Wedding Weekend

Thursday, July 14, 2016

Over the past few years, Nashville has turned into a popular destination wedding city. With many colleges and universities in the area drawing students from all over the U.S. to the Nashville area, students feels as though they have a strong ties to the city. As many relatives travel to Nashville, they may need some help navigating through an unfamiliar city. So why not show them the best Nashville has to offer by hosting a wedding weekend?

Photo by Delbarr Moradi from Style Me Pretty

Now, I know planning a wedding is very time consuming - especially when you're working, studying or raising a family. However, planning a destination wedding weekend doesn’t have to be complicated. Whether it’s a list of fun activities you provide to your guests, or several planned get-togethers, a wedding weekend is something your guests will appreciate! Here are a few ideas:

Start the weekend off with a cute gift basket for your guests in their hotel room like these from Wild Violet.

Photo from Nashville Petal Tavern

Friday Night:

Rehearsal Dinner! Think outside the box on this one. How about a progressive dinner? Start off at Sambuca, and make the rounds from The Gulch to Downtown Broadway. Petal Tavern after party? I’m in!

Photo from Tenn Green

Saturday Day:

Option A) Explore the outdoors. Nashville has many places to hike and explore. You can even plan a quick kayaking day trip. And it’s a great way for guests to get to know each other before the big day!

Option B) Are your guests more fond of the indoors? The George Jones Museum, Country Music Hall of Fame or even a trip to The Frist may be in order!

Next, take a breather and schedule a massage therapist to come to your house through Belle. You can also get your nails done. Or renta a Shasta camper for you and your bridesmaids for a pre-wedding primp session. At this point in the day, you’ll want to start getting ready to say “I do” and allow guests time to freshen up.

-It’s wedding time!-

Saturday Night:

Up for round two of honky-tonking? Or schedule a chill small group dinner at Bastion. Choose your own adventure. :)

Photo of Loveless Cafe brunch from Style Blueprint

Sunday Morning:

I don’t know if you've heard, but Sunday morning brunch is a thing in Nashville. ;) From Loveless to Biscuit Love, treat your guests to some good Southern comfort food before their travels home.

Need more ideas? Check out our ultimate list of 21 activities for your out of town guests.

Posted by Alyssa | Filed under: Destination Nashville Weddings!, Advice & Planning, Destination Weds & Honeymoon , After Your Wedding, 0 comments »

Ideas for Summer Weddings in Nashville

Tuesday, June 21, 2016

Summer is officially here! It’s one of our favorite seasons, however, with weather in the upper 90s, keeping your guests cool and comfortable at your outdoor Nashville wedding is very important. When an enclosed cool space isn’t always an option at your outdoor venue, we’ve come up with a few ideas to help your guests stay cool calm and collected … and really enjoy themselves during your day!

1) Provide extra water stations.
Stations with buckets of bottled water or extra drink dispensers with flavored water are great options on a hot day. Or put a personalized twist on a flavored iced tea and lemonade station. Help your guests stay hydrated while you’re saying “I do”!

Photo by Nick Radford Photography via Wedding Chicks

2) Offer bug spray.
Although most outdoor venues will spray for mosquitoes before your wedding, offering bug spray to guests will help put their minds at ease. Put them next to your sparkler bucket before your grand exit - it’s a quick spray and go your guests will appreciate!

Photo from Evermine

3) Have sunscreen readily available.
Travel-size sunscreen can be a fun favor for your guests. Not only can they use it at your sun-soaked wedding, they can keep it later for their summer getaway. (And don’t forget to bring some on your tropical honeymoon!).

Photo from Wedding Favors Unlimited

4) Turn your ceremony programs into fans.
A great way to keep your guests cool is by attaching wooden sticks to your ceremony programs. Voila - you have a fan! This is especially nice if your ceremony seating is in direct sunlight.

Photo by Corbin Gurkin via Brides

5) Create a popsicle or shaved ice station.
Nashville has some great local shaved ice and popsicle options. Hire Retro Sno to treat your guests at your summer wedding. Or pass out Las Paletas - they’re sure to put a smile on your guests’ faces!

Photo from Retro Sno

If you choose just one or all of these options, your summer wedding is sure to be a hit!

Do you have any other creative ideas for your summer wedding?

Posted by Alyssa | Filed under: Nashville-Style, Advice & Planning, Guests, Gifts & Favors, 0 comments »